Need new equipment?
Computer, tablet, monitor and other IT equipment purchases can be made to replace or upgrade outdated equipment, or for new employees. This includes hard drives, docking stations, apple adaptors and other accessories.
Submitting an equipment request
1. Initiate your request.
- Complete the HOBI IT Equipment Request Form.
- Submit completed form to the department fiscal team via email (email@example.com). They will confirm that the requested funding and CAS exemption* is in place, if needed.
*Computer purchasing for research faculty and staff can require a Cost Accounting Standards exemption (commonly known as a CAS exemption) or a non-grant source to be available. Before placing an order, please ensure the purchase of computer equipment is an allowable expense for the intended funding source.
After submitting your request
Once an order is placed, delivery may take 3-6 months. Please reach out to the fiscal team at firstname.lastname@example.org if delivery times create work stoppage issues, and they will strategize on a case by case basis.
2. UF IT will generate and provide a quote for approval.
Once funding is confirmed, the department IT liaison (Eli Morrisemail@example.com) will submit an IT ticket to request a service quote based on the specifications detailed on the HOBI IT Equipment Order Form. Final specifications and costs will be sent to and confirmed by the requestor prior to ordering.
*Please note that all Apple machine orders will automatically include a one-time charge for AirWatch.
3. Your order will be placed by the department’s IT liason.
After specifications and costs are approved, the department IT liaison will submit a Wizehive requisition for the purchase. The requisition will then be routed for approval to the PI or appropriate project budget approver.
The requestor will receive a confirmation email that the order was placed. You may check the status of your order by contacting Eli Morris.
4. UFIT will confirm receipt and provide an estimated delivery date.
UFIT will receive all orders, and contact the department to confirm receipt and estimated time to delivery (including imaging and decaling computers for the asset system).
5. Your device will be delivered.
Current Employees: IT will schedule a time for delivery and set-up (if applicable) with the specified employee. The department IT liaison will reach out within 5 business days to confirm delivery and that the device is working properly.
New Hires (not yet started): For computer purchases for new hires, the department liaison will confirm that the device works and then contact the requestor of the order (if different) to schedule a time to set-up the device (if needed).
6. Asset management moving forward.
The department IT liaison will confirm the device is entered in to UF’s Asset Management system once the closed IT service ticket is received (typically 3-days after the device is deployed). All laptops for employees will require an off-site certification.