Visiting Chef Program: The Ronald McDonald House Charities of North Central Florida
Thank you so much for your interest in participating in the Ronald McDonald House (RMH) Charities of North Central Florida Visiting Chef Program! We’re excited to have HOBI’s WCEC represented in this meaningful community service opportunity.
Below you’ll find important guidelines for our departmental reimbursement process. Please read this page in full before registering for the RMH Visiting Chef Program.
The Workplace and Community Engagement Committee can reimburse up to $200 per small group. Expenses exceeding $200 will need to be covered personally.
All reimbursements must be pre-approved by HOBI Fiscal. Please email Nicole Hammer (nicole.hammer@ufl.edu) at least 1 week ahead of when you plan to make a purchase for reimbursement. Nicole will submit your request for pre-approval to HOBI Fiscal and email you as soon as it is confirmed. Once you have your confirmation of pre-approval, you may begin the requisition process in WizeHive. Once you have confirmation of WizeHive approval, you may begin the expense report process in UFGo.
If you are unsure if you are eligible to submit a reimbursement, please email Dominick Lemas (djlemas@ufl.edu) and Nicole Hammer (nicole.hammer@ufl.edu).
Submitting a WizeHive Requisition for a Reimbursement
Please submit a WizeHive requisition through the HOBI requisition portal on the HOBI Fiscal Toolkit website.
Instructions
- Title: ” [Your First and Last Name] – RMH Visiting Chef Program Reimbursement”
- Please explain why this is a reimbursement and why a requisition was not submitted prior to purchase: A requisition prior to purchase was not applicable due to this reimbursement being for a food purchase (groceries).
- PI: Dominick Lemas
- Project name/Funding source: Workplace and Community Engagement Committee (WCEC)
- Vendor: [Name of grocery store]
- Website: NA
- Adding more than five items?: No
- Item Number: NA
- Description: [Your First and Last Name] – RMH Visiting Chef Program Reimbursement
- Justification: “I, along with [List of ALL other HOBI attendees], represented HOBI by participating in the Ronald McDonald House Visiting Chef Program on [Date of Visiting Chef Program Dinner at RMH]. We spent [$ Total price of groceries] on groceries at [Name of grocery store] on [Date of grocery store purchase]. For Workplace and Community Engagement Committee (WCEC) chart field please contact Nicole Hammer (nicole.hammer@ufl.edu) and copy me on the email thread. Thanks!”
- Quantity: 1
- Unit Price: [Total price of groceries]
- The Workplace and Community Engagement Committee can reimburse up to $200 per small group. Expenses exceeding $200 will need to be covered personally.
- Adding 2nd item?: No
- Documents needed as attachments for food reimbursement:
- Miscellaneous #1: PDF of email pre-approval
- Miscellaneous #2: Photo of receipt
- Is there anything additional we need to know about this purchase, reimbursement, or PO request?:
- List of ALL HOBI attendees
- Time of arrival and departure from RMH
- Include the following message: “For Workplace and Community Engagement Committee (WCEC) chart field please contact Nicole Hammer (nicole.hammer@ufl.edu) and copy me on the email thread. Thanks!”
Submitting an UFGo Expense Report for a Reimbursement
Please navigate to UFGo and create and submit an expense report.
Instructions
- A photo of your receipt is REQUIRED for your expense report.
- Use the same information used in your WizeHive requisition.
- Use the WCEC chart field sent by Nicole Hammer via email to you and the HOBI Fiscal Team.
Please contact our HOBI Fiscal Team at hobi-fiscal@ufl.edu for any questions regarding your WizeHive requisition or your UFGo expense report.