Research Administration Toolkit

Preparing a grant application? Whether you’re new to the process or an old pro, you’ll find a rich repository of resources to help guide you through the process in the HOBI Grants Toolkit.

Quick Links

Getting Started

Start by familiarizing yourself with the UF and HOBI grant submission process, including UFirst Usability and the HOBI departmental guidelines below. UFirst is the proposal and award management system used by the University of Florida. Before preparing your grant proposal for submission, be sure to explore all the tools in this toolkit, including helpful checklists, instructional guides and much more.

When you’re ready to submit a new proposal, access the Wizehive submission portal here. You can also check the status of a recent submission and view all ongoing department proposals through Wizehive.

Need additional help? The HOBI Grants Team is more than happy to assist. 

HOBI Grants 101

1. Familiarize yourself with the submission process

HOBI Grants Flow Chart

For a breakdown of what’s expected at each stage, view our detailed submission timeline.

2. Use checklists to guide you

Use the appropriate checklist below to guide you through the grants review process.

3. Access Wizehive

Please use the Wizehive links below to submit a new grant proposal, to check the status of your recent submission or to view all ongoing department proposals. Use the Business Associate Agreement (BAA) and Data Use Agreement (DUA) portal to submit BAA/DUA requests.


  • If your grant submission is due in less than 21 days:
    • You will receive an email with instructions to complete the necessary forms.
    • Upon completion of the required forms, your grant application will be sent to your Division Lead for review.
  • If your grant submission is due in more than 21 days:
    • Your grant application will be sent to your Division Lead for review.
    • Upon approval, you will be sent instructions to complete the necessary forms and grant completion due dates.

4. Budget Templates

Use a template to set up and refine your budget.

5. UFirst Usability

For helpful tips and information while using UFirst, refer to the instructional guides available through the UF Human Resources website.

HOBI LOI/Statement to Establish Consortium Template

Keep Learning

Expand your grants expertise using the informative presentations and links below.

Pre-Award processes

Post-award processes

Creating a biosketch

Additional Clarifications to Biosketch and Other Support Policies Now Available

Although not required until January 2022, more and more applicants and recipients are following our advice and transitioning now to the updated formats and instructions for biosketch and other support documents. As a result, we’ve received a number of requests for additional clarification to our policies. We’ve updated and added FAQs, posted clarified instructions, and adjusted our other support sample document in response.

If you’ve checked out our resources and still have questions, please email

Summary of UF facilities and resources

Use me! To summarize UF’s robust resources and ability to support your research project, edit the following template for your grant application.

Research Administration and Division of Sponsored Programs (DSP) resources

DSP offers a wealth of information and answers to many questions you may have, including the UF DUNS number, EIN number, and student funding information.

Data Transfer and Use Agreement (DUA) templates and information

Get a jump-start on completing a Data Transfer and Use Agreement by using the UF template and following recommended guidance.

Other Support

In submitting your grant proposal, additional support may be requested to assure there are no competing overlaps in budget or commitment. Use the links below to navigate this submission.

training video

NIH Updates to Biosketch and Other Support

This training video from the NIH outlines changes to the NIH Biosketch and Other Support requirements effective 2021.

Video still image Play Video

Progress Reports

Please check out the updated Progress Report page that includes FAQs, Common Errors/Warnings and helpful links.


  • NIH SNAP (Streamline Noncompeting Award Procedures) RPPRs can be submitted directly to NIH without DSP review. The “submit” button is available within the three-dot ellipsis menu. To find out if your award is SNAP, please look on the award notice Section III (Terms and Conditions).
  • If you need assistance with your eRA Commons roles, reach out to
  • Stephanie Gray will be your Signing Official and Administrative Official.
  • RPPRs cannot be submitted without errors.