Welcome to the HOBI Volunteer Program! We appreciate your interest in contributing to our mission. To ensure a smooth onboarding process, please follow the steps outlined below.
Supervisor Instructions
These forms will be in your Dropbox folder and are to be completed by Supervisor:
- HOBI Volunteer Form
- Volunteer Service Letter
- Health Assessment Checklist
- Volunteer Request to Access Restricted Information (If applicable)
Volunteer Instructions
Volunteer are required to complete the following:
- Complete trainings in myTraining and upload the certificate of completion or a screenshot of the training transcripts.
- HIPAA & Privacy Training (PRV800)
- General Compliance Training (PBC810)
- FERPA Training (PRV802) *Only required for those with access to student data.
- Copy of government-issued ID, i.e., Driver’s License (if Foreign National, then Gator1 Card or passport).
- Work authorization documentation is required for foreign nationals: i.e., forms I-94, I-20, DS-2019, and/or EAD (front and back).
Background Screenings will be conducted on all volunteer applicants upon successful completion of all required forms.
UF Policies on Volunteers
Please take a moment to explore UF’s Policy on Volunteers. Below are specific points from these policies that frequently come up during the volunteer request process:
2.1 Persons Not Considered University of Florida Volunteers
Interns: A person who is completing a paid internship or an internship for academic credit is not considered a volunteer.
4.7 Release
Annual approval of volunteer services is required for each volunteer regardless of history or years of service. The department or academic unit may release a volunteer at any time, for any reason and without prior notice.
4.10 Nepotism
The UF Regulation 1.009, Employment of Relatives, specifically prohibits the appointment of relatives or persons living in the same household to any position where a direct or indirect supervisory relationship would exist between relatives or would create a perceived or actual conflict of interest. This extends to the approval of volunteer service.
4.11 Limitations
- A University of Florida employee may not volunteer to perform services for the university that are identical or similar to her or his duties as an employee.
- A former University of Florida employee may not volunteer to perform services for the university that are identical or similar to her or his duties as an employee.
- The University of Florida does not allow volunteer service from any foreign national not authorized to work in the United States. Examples include: H-4, O-3, L-2, F-2, M-2, TD, R-2, B1/B2.
- Current employees working on an H-1B visa may be eligible to volunteer, only if the work would typically be performed by unpaid volunteers. Immigration Compliance Services in UFHR must be contacted for approval prior to any volunteer service.
- Current J-2 visa holders are also prohibited from volunteer service unless they have employment authorization/EAD Card.